Five domains. Pick where the hours actually go.
We are Birmingham-based and we build bespoke. Every system is engineered around how your business already runs, not fitted to a template.
AI Sales Automation
Fill the pipeline and chase every deal without adding a rep
AI Marketing Automation
Turn one idea into everything it should have become, without a content team
AI Process Automation
Eliminate the back-office work that quietly consumes a day a week
AI HR Automation
Take hiring and onboarding admin off whoever is doing it alongside their real job
AI Customer Service Automation
Resolve support instantly and free your team for what actually needs them
79 jobs we take off your desk
Most owners know something should be automated but not what. This is the range, grouped by the part of the business it sits in. Open any job to see what it does.
Your stack, not ours. We integrate with 55+ tools as standard, and with anything else that publishes an API. If you already run it, we build around it rather than asking you to replace it.
Marks a job we have already built for a client. Open it for the numbers.
Sales
18 jobsThe pipeline work that only happens when someone remembers to do it, running whether they remember or not.
Inbound enquiries scored against your own criteria and routed, so the people you pay most only open the ones worth their time.
Built for UK B2B Strategy ConsultantMulti-touch email and LinkedIn sequences that personalise the opening line from real context, and exit a contact the moment they reply.
Built for UK B2B Strategy ConsultantThe "when are you free" back-and-forth handled over email or WhatsApp against live calendar availability, without a rep touching it.
Built for UK B2B Strategy ConsultantRecordings turned into action points, objections and next steps, written to the right deal so the pipeline is accurate without anyone maintaining it.
Built for UK B2B Strategy ConsultantScope, tier and discount in; a branded proposal out in minutes, ready for a fee-earner to check rather than to write.
Built for UK B2B Strategy ConsultantFirst-touch questions answered on your site or WhatsApp, budget and timeline established, then either a booked call or a warm handover.
A bare name and email from a form filled out with company and contact detail before it ever reaches a person.
Stale deals, missing next steps and anything stuck too long in one stage surfaced to the rep or their manager, before the quarter closes on them.
Accounts approaching renewal or crossing an upsell threshold flagged to their owner while there is still time to act.
A sent contract tracked, the signer reminded on a schedule, and the CRM stage moved the moment it comes back signed.
Named competitors' pricing pages and announcements monitored, with a short brief in front of the rep before the call where it matters.
Closed-won deals run against the comp plan automatically at period close, instead of a spreadsheet and an argument.
A voice agent working the same list as the written channels, under the same rules, so calling is not the step that stops when the week gets busy.
Built for UK B2B Strategy ConsultantEmail, WhatsApp and phone run as one sequence rather than three disconnected ones, so nobody is chased twice or missed entirely.
Built for UK B2B Strategy ConsultantInbound replies read and answered where the answer is routine, escalated to a person where it is not.
Built for UK B2B Strategy ConsultantProspects ranked by what they actually do, opens, clicks and replies, rather than by what a form once said about them.
Built for UK B2B Strategy ConsultantConnection requests and follow-up messages paced like a person sends them, and stopped the moment someone replies.
Asked at the point a client is happiest, which is a moment nobody remembers to act on and a system does not miss.
Marketing
17 jobsOne idea turned into everything it should have become, without a content team.
One long-form asset cut into platform-native posts, threads and captions, each written for where it lands rather than copied across.
Built for APEX InvestA single approved piece scheduled and posted everywhere you publish, so adding a channel costs no extra management time.
Built for APEX InvestMentions classified positive, neutral or negative as they appear, and anything urgent escalated rather than found a week later.
Built for APEX InvestOne product shot turned into short captioned marketing clips, ready for social, with no shoot and no editor.
Your site crawled and scored against traditional search, answer engines and generative engines, returning a fix list in priority order.
One brief expanded into headline, image and copy variants ready to test, instead of a designer building each by hand.
A brief turned into a keyword-aware first draft, so the writer starts from something rather than from nothing.
Topics and terms your competitors cover and you do not, ranked by what would actually be worth writing.
Headline and layout variants built and traffic split between them, reporting a winner without a designer per variant.
Confirmations, reminders and a targeted no-show recovery sequence around the event, which is where most of the pipeline actually is.
Topics planned against a calendar rather than chosen the morning they are needed, so the mix stays deliberate as volume grows.
Built for APEX InvestClaims checked against sources before a draft is written, which in a regulated business is the difference between publishing more and publishing a retraction.
Built for APEX InvestStrong reviews turned into social proof posts automatically, so the best thing a customer said does not sit unread on one platform.
Built for Miners ArmsOpening hours, offers and updates kept current on the map listing where local customers actually look first.
Contacts grouped by what they have actually done, and the ones going quiet approached before they are gone rather than after.
Process & Operations
26 jobsThe back-office work that quietly consumes a day a week and appears on no job description.
Operations
Phone, web, email and walk-in bookings resolved against a single calendar, so no two sources can promise the same slot.
Built for Miners ArmsWrites queued rather than raced, which makes a clash structurally impossible instead of merely unlikely.
Built for Miners ArmsSent on a schedule in the customer's language, with a one-tap cancel that returns the slot to availability immediately.
Built for Miners ArmsDelivery notes, invoices and forms read from PDF or a photo, matched against the order, and filed without anyone typing them.
Built for Miners ArmsWhat is booked, what changed overnight and what is still open, in the manager's inbox before the day starts.
Built for Miners ArmsLevels watched across channels, with reorder points and discrepancies flagged before they turn into a stockout.
Two sources compared line by line, bank against ledger or CRM against invoicing, with only the mismatches surfaced.
Numbers pulled from every system on a schedule and assembled into a formatted report, ready to send rather than ready to build.
Outstanding orders tracked and suppliers who have not confirmed or shipped chased automatically.
An incoming contract read against your playbook, with non-standard clauses and missing terms flagged for a human to judge.
Licences, certifications and permits tracked by expiry, with enough warning to renew calmly.
Rotas built against availability and expected demand, with changes pushed to the team where they already read messages.
An internal recording turned into notes with owners and deadlines attached, posted where the team already works.
Shipments watched across carriers, with delays flagged to you before the customer has to ask.
Reviews answered as they land, and anything low-starred put in front of the owner the same day rather than a fortnight later.
Built for Miners ArmsVisit history and preferences held in one place, so a returning customer is not treated like a first-time one.
Built for Miners ArmsA released slot offered to the waitlist immediately, which is the difference between a cancellation and an empty table.
Slots, tables or rooms assigned to fit more in without overbooking, rather than first-come and hope.
Invoice prices checked against what was quoted, so an increase is noticed when it appears rather than at year end.
Finance & Admin
Invoices raised from completed orders or milestones and sent on schedule, with no manual entry and nothing forgotten.
Overdue invoices chased on a graduated sequence until the client replies, with only the ones needing a real call escalated.
Built for UK B2B Strategy ConsultantReceipts and bank-feed lines read and categorised for the bookkeeper, instead of a person tagging each one.
Spend compared against budget by category on a schedule, with overruns flagged while they are still small.
Hours and attendance pulled together from source systems in the format payroll needs, before the run rather than during it.
Near-term position projected from what is owed and owing, with a shortfall flagged early enough to do something about it.
Requests routed to the right approver by amount and category, and chased when they stall in someone's inbox.
Customer Service
11 jobsThe repetitive half of the inbox answered instantly, so your team only sees what genuinely needs them.
Common questions resolved instantly over chat or WhatsApp from your own knowledge base, escalating only what it genuinely cannot answer.
Built for Mayank Enterprises"Where is my order" answered in the thread from the order system itself, with no person in the loop.
Built for Mayank EnterprisesEligibility checked against policy, the return logged, the label issued and the customer told what happens next, end to end.
Built for Mayank EnterprisesAnything unresolved handed to a human with the whole conversation attached, so the customer never repeats themselves.
Built for Mayank EnterprisesTriggered by the delivery event rather than a guess at when the parcel arrived, which is the difference between a review and an annoyance.
Built for Mayank EnterprisesThe customer's language detected on the first message and the whole conversation handled in it, with no separate queue to staff.
Built for Miners Arms
Inbound calls answered by voice, routine requests such as opening hours, bookings and order status handled outright, and anything complex passed to a person.
Incoming tickets read, classified by urgency and category, and put in front of the right person without a queue manager.
Ticket volume, tone and usage read together to flag an account before it cancels, rather than explaining it afterwards.
A claim checked against the purchase record and the policy terms, then approved or routed, without a person doing the lookup.
A new customer guided through setup step by step over chat, with each stage checked off and a nudge when they stall.
HR
7 jobsHiring and onboarding admin that scales past the point where one person can hold it in their head.
Incoming applications scored against the role's must-haves and shortlisted, so a person reviews candidates rather than a pile.
Job boards and professional networks scanned against a role's criteria, returning a ranked shortlist worth approaching.
Slots coordinated across a candidate and several interviewers' calendars without the email tennis that loses good people.
Accounts, equipment and paperwork triggered the moment a hire is confirmed, and chased when something is overdue.
Balance checked, approval routed and the shared calendar updated, end to end, without a form landing on someone's desk.
Short periodic surveys sent and the themes summarised for leadership, instead of nobody reading the free-text answers.
Access revoked, equipment recovered and paperwork completed on a checklist, with a structured exit conversation captured.
Not sure which of these you need?
That is what the call is for. Forty-five minutes, no commitment, and you leave knowing what is worth automating first.
How it works, by domain
What UK business owners ask before choosing a build for their priority.
What parts of a business does Crownbot build AI automation for?
Crownbot builds across five domains: Sales, Marketing, Process, HR, and Customer Service automation. We specialise deliberately rather than covering everything, and we build for any industry within those domains: a sales automation client closed £24,500 in new business in 90 days, and a process automation client removed £68,500 a year across two venues.
What can a voice AI agent actually handle?
A Crownbot voice agent answers inbound calls, qualifies leads against your criteria, books appointments straight into your calendar, and hands off to a human when needed. It works 24/7 in natural conversation, and it is built to the same standard as our booking automation: a two-venue pub group has run four months of bookings through a Crownbot system with 100% accuracy and no double-bookings.
Can a chatbot handle customer queries without a human?
Largely, yes. One electronics retailer resolves 65% of customer queries at first contact with no staff involvement, cutting total support workload by 70% and reply times from up to 90 minutes down to under 30 seconds. The rest route to your team with full conversation context attached, so nothing gets repeated.
How does AI automation integrate with our existing systems?
Through direct integration with the tools you already run. Crownbot supports 55+ integrations (Google Calendar, WhatsApp Business API, Airtable, the major CRMs and custom webhooks among them), so leads, bookings and records sync automatically. There is no migration and no rip-and-replace; the automation sits on top of what you have.
Book a free strategy call
Pick a time that suits you. Forty-five minutes to work out where automation would actually pay off, and what it would cost to build.
Pick a time that suits you
You will speak to Prakhar, who builds these systems, not a salesperson. Choose a slot and the calendar invite arrives straight away.
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What happens on the call
- 45 minutes with Prakhar, our founder, not a salesperson.
- You leave with a costed ROI forecast and a recommended build.
- No commitment. If it would not pay for itself, we will say so.
No commitment on this call. Fixed price agreed before we start. Half up front, half when it is live and working.
Your records stay in your own systems: your calendar, your CRM, your database. AI processes what passes through and retains nothing between requests, and everything runs on commercial API contracts where your data is never used to train public models.
Phone
+44 7443 880741